Business plan Works in Gmail, Outlook and Apple Mail

Put your event in their calendar.

Send real calendar invites by email. Attendees reply with the Yes/No/Maybe buttons their mail app already draws, and accepting drops the event straight into their calendar, where every change you make keeps it up to date.

Replies tracked automatically Updates sync in place Cancellations clear the calendar
Outlook
Invitation: Product Roadmap Briefing
AE
Acme Events via AddCal <invites@addcal.co>
Required:Sam Rivera
Tuesday, 4 August 2026 at 14:01
Monday, 31 August 2026 at 12:00 - 13:00
You have accepted this invitation. Show Meeting
RSVP to this event Email organiser
Optional message to organiser
Accept Tentative Decline
Propose New Time
Product Roadmap BriefingMon, 31 Aug · 12:00 · In their calendar

The response buttons are drawn by their mail app, not by us.

Trusted by teams at
IBMCiscoStanford UniversityMITAccentureDeloitteSAPServiceNowWorkdaySnowflakeMerckSanofiAbbottBiogenColumbia UniversityUniversity of ChicagoWayfairFlexportHinesTurnitinIBMCiscoStanford UniversityMITAccentureDeloitteSAPServiceNowWorkdaySnowflakeMerckSanofiAbbottBiogenColumbia UniversityUniversity of ChicagoWayfairFlexportHinesTurnitin
5M+
events shared
25M+
calendar clicks
15,000+
event creators
Free
forever, no credit card
How it works

From your dashboard to their calendar

A calendar invite is not a link to a page. It is the same thing your colleagues send from Outlook, so it behaves the way attendees already expect.

1

Send the invite

Add an attendee's email from your dashboard, the API, or let visitors request one themselves from your event page.

2

They hit Yes

The invite arrives as a real calendar request, so Gmail, Outlook and Apple Mail draw their own Yes/Maybe/No buttons on it.

3

It lands in their calendar

Accepting writes the event straight into their primary calendar. No download, no separate add-to-calendar step.

4

Changes keep syncing

Ongoing

Move the time or change the room and every attendee's copy updates itself. Cancel the event and it disappears from their calendar.

The difference

An invite is not a calendar link

Add to Calendar links are great for a public audience you do not have addresses for. When you do know who is coming, an invite does more.

Lands in their calendar
Add to Calendar link
After they click through and pick a provider
Calendar invite
The moment they hit Yes
Reply captured
Add to Calendar link
Not supported
Calendar invite
Yes, Maybe and No come back automatically
You edit the event
Add to Calendar link
Their copy is now stale
Calendar invite
Their copy updates itself
You cancel the event
Add to Calendar link
It stays in their calendar
Calendar invite
It is removed from their calendar
Steps for the attendee
Add to Calendar link
Open link, choose calendar, confirm
Calendar invite
One click, in the email
Needs a landing page visit
Add to Calendar link
Yes
Calendar invite
Not needed
Features

Everything the invite has to do

Sending the invite is the easy part. Keeping it correct for weeks afterwards is the part that usually breaks.

Native Yes/No/Maybe

Attendees reply with the buttons their mail client already draws. No extra page to visit, no account to create.

Replies tracked for you

Every accept, tentative and decline comes back automatically, so your attendee list reflects reality without chasing anyone.

Edits propagate

Change the time, place or description and each attendee gets an updated invite that replaces the old one in place.

Clean cancellations

Delete the event and attendees receive a proper cancellation, so it is removed from their calendar instead of lingering.

Self-serve invites

Let visitors on your public event page request an invite with just their email address.

Works with RSVPs

Run both together: attendees RSVP through your form, and everyone who replies yes automatically gets an invite that stays in sync.

Bulk import

Upload a spreadsheet of attendees and invite the whole list at once.

API and Zapier

Send invites straight from your own stack, or trigger them from any of 8,000+ apps.

FAQ

Calendar invites, answered.

Still have questions?
A real person on our team replies, usually the same business day.
Included on the Business plan

Send your first invite.
Watch the replies land.

Add an address and hit send.
It is in their calendar the moment they accept.

15,000+ creators & teams
On the Business plan · cancel anytime